Enter Peniel Solutions (PSL), a Georgia-based company that offers an intuitive software-as-a-service (SaaS) solution, GovCloudRecords.com that enables smaller government agencies to manage all of their records through a single interface. “Developed from our base product, TransAccess, GovCloudRecords.com leverages the powerful capabilities of AWS to not only help county governments go online with their records management but also ensure that all their record-related processes comply with the ever-changing regulatory mandates,” says James McGriff, President/CTO at PSL.
Since its inception in 2000, PSL has helped countless customers in gathering, managing, and optimizing their business information. Consequently, the company has acquired its reputation as a global provider of business and IT consulting services that ensures end-to-end protection of data and compliance with emerging data privacy and safety mandates within the government sector. Recently, owing to the impacts of the COVID-19 pandemic and the resulting surge in the transition from paper-based processes to the digital medium, PSL witnessed a meteoric increase in the demand for alternatives capable of helping government agencies cope with the sudden need for tech-driven records management.
PSL’s GovCloudRecords. com is a National Archives and Records Administration (NARA) compliant records’ archival SaaS solution that focuses on helping municipalities retire, retrieve, and dispose of digital records effortlessly while being compliant with regulations. “For a city or county to meet both the compliance and business continuity requirements, municipalities must preserve valuable historical records while making them easily accessible for audit purposes,” informs McGriff. With GovCloudRecords.com’s comprehensive feature set including indexing, typehead searching, auditing, and retention scheduling, among others, PSL’s clients can significantly reduce the effort and save a significant amount of time with respect to complying with state mandates. The SaaS solution’s architecture is also designed to be a stable and consistent source for retired records, allowing PSL’s clients to seamlessly switch to document management systems that better suit their workflows. Above all, GovCloudRecords.com can act as the final interface where records are gathered from disparate document management systems before being retired and disposed of in a timely and affordable manner.
At the core of PSL’s unparalleled capabilities is AWS, which helps the company protect its network infrastructure from vulnerabilities and allows its clients to easily make a transition from their legacy, paper-based, and cumbersome records management processes to a cloud environment with endless potential. “GovCloudRecords.com leverages AWS GovCloud, which is a compliant platform that helps government agencies meet regulatory and compliance requirements around security, records management, and software development,” adds McGriff.
Moving forward, PSL aims to bring more state and local governments onto its digital platform and enable them to reap the benefits of a cloud environment. “We will continue expanding the capabilities of GovCloudRecords.com to transform how small and local governments approach digitalization, storage, protection, and disposal of their records,” concludes McGriff.